Admin Assistant (Attendance) – SEMH Secondary School

Admin Assistant (Attendance) – SEMH Secondary School, Havant

A specialist SEMH secondary school in Havant is seeking a highly organised and detail‑focused Admin Assistant with strong experience in attendance administration.

You will work closely with the Administrative Officer, senior leaders and teaching staff to maintain high‑quality attendance and Alternative Provision records, supporting the welfare and safety of students with social, emotional and mental health needs.

Key Responsibilities

Attendance Administration

• Maintain accurate daily attendance records
• Update absence information on the school MIS (Arbor training provided)
• Produce daily attendance reports, including late arrivals and early departures
• Liaise with staff to resolve missing or incorrect register marks

Alternative Provision Administration

• Maintain records for students attending external AP placements
• Collate attendance information from external providers
• Ensure all documentation for off‑site education is complete, accurate and compliant

Operational & General Administration

• Prepare student‑related correspondence
• Book student transport and taxis, checking confirmations and invoices
• Maintain operational logs such as incident records and evacuation roll calls
• Support medication administration in line with school procedures
• File and maintain accurate documentation for students and staff

We’re Looking For

Someone who:

• Is organised, reliable and confident working with detailed information
• Has strong attention to detail, especially when maintaining records
• Communicates clearly and professionally with staff, students and families
• Remains calm and methodical in a fast‑paced SEMH setting
• Is confident using IT systems and willing to learn Arbor
• Understands confidentiality, safeguarding and data protection
• Works well as part of a team and supports colleagues when needed

Experience in a school or administrative environment is highly desirable, particularly within attendance or pastoral support.

Contract Details

• Location: Havant
• Position: Admin Assistant (Attendance)
• Setting: SEMH Secondary School
• Hours: 37 hours per week, term time only + 1 week
• Contract: Full-time, temp-to-perm
• Start Date: ASAP
• Salary: From £14.96p/h

Eligibility

• Right to work in the UK
• Enhanced child‑barred list DBS on the Update Service (or willingness to apply)
• Ability to provide professional references to cover the last 24 months

If you would like to be considered for this role, please submit your up‑to‑date CV. Only shortlisted candidates will be contacted.

Prospero Teaching acts as an employment business/education recruitment agency for this vacancy. Registration with Prospero Teaching will be required.

Proud to be listed in the Times as one of ‘The Best Companies To Work For’, Prospero Teaching is an innovative and forward-thinking recruitment agency. With over two decades of experience, our education consultants work hard to find you the most suitable role, from a wide range of teaching jobs across the UK, in thousands of excellent schools, academies, and nurseries. We are an APSCO-audited education agency, and our awards for excellence demonstrate our commitment to high-quality service and best practice.